Is there value in candidate relationship management?

Being able to source the best talent within the shortest time possible is every recruiters’ dream. And then reality kicks in. Things take longer than expected and great talent isn’t so easy to find these days. But you can make that vision much more realistic by implementing a candidate relationship management strategy.

candidate relationship management leads to passion

Modern recruiters understand that sourcing talent to fill open vacancies is no longer a one-off project. It doesn’t end when a candidate is hired. When we approach recruitment this way time constraints often lead to hit and miss efforts where there aren’t any winners.

Just think of how many potentially good hires can fall through the cracks. Also, imagine how many worthy applicants are left frustrated and disappointed by either a blunt generic response to their application or no response at all.

Having a candidate relationship management strategy is essential

Devising a strategy that aligns with your recruitment and selection process is vital so that it can be easily managed through your ATS. Your ATS’s reporting should allow you to track the success of your candidate management strategy daily. Tracking and analyzing real-time data gives you the control to adapt and optimize your approach as needed.

candidate relationship management through job success analytics

Today recruiters are just as responsible for selling and marketing the company as an employer of choice as they are for filling open vacancies. Candidate relationship management has taken a leaf out of the book of sales and marketing and exported it into the recruitment process.

Candidate relationship management aims to build a talent pool of candidates who have the skills, experience, and personal traits that your company needs. Having a database of suitable candidates who’ve indicated that they’re keen to join your company is a potent tool.

Being able to move pre-qualified candidates into the talent pipeline is also a massive time saver. Recruiters don’t have to screen loads of applications, and with fewer applications, there are fewer disappointed candidates.

But remember to build a strong talent pool your talent sourcing efforts must be ongoing just like all marketing activities.

4 Essentials of candidate relationship management

Since the purpose of candidate relationship management is to create a talent pool of quality candidates, it’s essential to identify the type of people your company will need in the future.

That done, you can begin to develop different campaigns that will appeal to the different types of candidates you want to engage. Skills and expectations come in different levels and what might appeal to one level can appear frivolous to another. If a candidate thinks that your interactions with them are time wasting, they’ll disengage and be lost to you.

Also, bear in mind that managing your candidate relationships is all about the candidate experienced so everything you implement must be candidate-centric.  Although the content and the approach of each campaign may differ, these four essentials must be included in your candidate relationship management strategy:

1. A careers site

You must have a good careers site that’s not only updated continuously but also provides valuable information about your company. A career site is one of the most important tools to promote your employer brand. The site must portray your company as an employer of choice because this is where candidates will go for information.

In addition to listing open vacancies and company details, include some videos about your products, services, and customers. You can also feature clips of employees explaining why they are happy working for the company. Who better to promote your employer brand than cheerful employees in a video?

Don’t forget to include your company values and vision either. That’s becoming more and more important to people when they decide where they want to work. And remember to remove vacancies that are filled or still pending. Telling applicants that an advertised job is no longer open will dent your brand because you’ll come across as insincere or possibly even deceptive.

2. Good communication across platforms

Managing your candidate relationships relies on ongoing communication and active engagement.

Social media

Social media that’s linked to your careers site and shares valuable content is imperative to success. Regular engagement on social media platforms is also crucial. There’s no value in posting to social media if you’re not going to respond to comments and questions. Ignoring people on social media will open your employer brand up to negative shares and mentions as followers vent their frustration online.

Another reason to have a strong social media presence is that once integrated with your ATS, your ATS can move profiles from social media into your candidate database.

Job boards

Job boards are an invaluable resource to any recruiter, but make sure that your employer brand is well presented. Detailed job posts, corporate branding, company information and links to social media will give the right impression.


Email communication is just as important, but make sure that you’ve confirmed beforehand that candidates opt-in to receive messages from you. Email content must be short and concise as well as relevant to the level of the candidate. If you want to share detailed information, include a link because nobody wants to be confronted by a wall of text.

Also, ensure that your campaigns are infrequent and that they encourage people to follow you on social media where you can post more often. Email campaigns sent out too regularly can come across as spam, and you don’t want a reputation for spamming people.

Always reply to all responses to your email campaigns if you want to uphold your employer brand standards. Prompt and genuine interaction with applicants and candidates across all platforms is essential to promote your employer brand.

Up to 58% of candidates won’t apply to a company again if they’ve previously had a bad experience, and being ignored is definitely a bad experience.

3. Track data analytics daily

Even if your candidate relationship management seems to be working well and your candidate pool is growing, how do you measure the value?

Data analytics tells you in real time whether your candidate pool has value. Accumulating a lot a data is easy, but unless candidates are moving from the talent pool to the hiring pipeline regularly, you’re wasting your time.

A successful candidate relationship strategy will result in a high conversion rate of passive candidates in your talent pool converting to successful hires.

4. Employee engagement

Often overlooked, but employee engagement is a vital component of managing your candidate relationships. Statistics show that only 36% of companies currently monitor employee engagement regularly. By keeping existing employees in the loop of all hiring activities, you encourage internal applications and promotions. You also open up to referrals from employees.

candidate relationship management employee drinks

Referrals are an excellent means to add to your talent pool. Remember, employees know the company process and standards. They’re unlikely to recommend anyone who’d be a poor fit. Also, employees who refer people to the company are promoting the employers brand. This showcases that they’re happy and productive employees!

Candidate relationship management has real value

Candidate relationship management allows you to keep people interested in your employer brand even though you don’t have a suitable job for them right now. This is a critical tool to have in the hiring process. It substantially reduces your time to hire rate and improves the quality of hires.

Worldwide, there’s a lingering skills shortage with 89% of hiring managers expecting to encounter staff shortages in the future, particularly in technology. Combine that with the fact that 75% of passive candidates will consider changing jobs if the right position comes their way.

Your talent pool is an invaluable resource if managed well. It holds top talent that you’ll never find if you go the route of only looking at candidates who respond to your job adverts.

No recruitment process can be successful without the implementation of a data-driven candidate relationship management strategy to compliment it.

Maybe you'd like these too

Talent acquisition

Recruitee x OpenUp: Supporting mental health at work

By Sim Samra

Talent acquisition

10 ways to assess and hire for remote culture fit

By Brendan McConnell

Talent acquisition

Why candidate experience is your employer brand

By Brendan McConnell