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These 6 manual tasks in recruitment are losing you talent

September 27, 2018


These 6 manual tasks in recruitment are losing you talent

Recruiters are some of the hardest working professionals. They’re often tasked with sourcing, screening, interviewing, coordinating, compiling vital information, onboarding, and, ultimately helping make a hiring decision. The list can go on depending on the company and specific recruitment function. The stakes are high: Great hires have the potential to transform a team, bad hires have the potential to cost a company up to $15,000.

Recruiters simply can’t afford to waste time or lose great candidates in the process, which is why it’s so strange that there continue to be so many manual tasks in recruitment. Not only are manual tasks in recruitment wasting valuable time, but they’re also losing your hard earned talent. Manual tasks may be losing you candidates along the way by either creating a poor candidate experience or making your team slower to interview or offer than your competitors.

Here is our checklist of manual tasks that may be causing you or your team to lose out on successful candidates.

Synthesizing & uploading profiles

Sourcing needs to be agile and rapid fire, especially when operating in a competitive candidate market. The sooner a candidate is screened and invited for an interview, the sooner they can be potentially taken off the market. Despite the need for speed, if you’re sourcing candidates outside of your own talent pool or database, sourcing can be time-consuming and a painstaking manual task in recruitment.

Downloading CVs and profiles across platforms (like Facebook, LinkedIn or GitHub), only to have to save them and then manually upload them into your ATS or CRM, costs you valuable time. Even if you source and upload in batches, you may be risking leaving one candidate in your download folder.  Additionally, you may want to consider that keeping candidate data on individual computers and outside of your ATS may be a GDPR compliance risk.

Sifting through Excel sheets

If you find yourself regularly seeking information from Excel sheets, you may be falling victim to sunken time. Excel has long been a tool of the trade for recruiters.  But Excel sheets individually stored on computers can pose risks to your data security, erode team collaboration and perpetuate manual tasks in recruitment.

Excel sheets require extensive manual data entry and are undoubtedly time-consuming to keep updated. Human error can easily accidentally remove crucial information or mistype emails or phone numbers. The continued use of Excel in your day-to-day will not only waste precious time but will pose a serious risk to your data security and candidate data access.

Reconciling emails

Candidate communication is of the utmost importance in any hiring process. Keeping track of complex hiring processes can get hectic if your email doesn’t feed directly into candidate profiles. Often individual recruiters will spend a good deal of admin time with manual tasks in recruitment, including reconciling email records.

Reconciling email records is necessary when you have to manually upload records of email contact to your candidate record. When you do this, you potentially leave out crucial emails and lose essential time in your day. Leaving out pieces of information can prompt you to have to ask the candidate again or risk not having it. Either way, you could be at risk of seeming amateur or unprepared leading to a poor candidate experience.

Checking for applications

Especially when requirements are urgent, you may find yourself checking your inbox on multiple platforms constantly. However, if a requirement has been filled or is not as urgent, you may forget you posted it on another platform. Applications and candidate queries could go unanswered in the meantime.

Checking for applications is a manual task in recruitment that could be costing your business successful candidates. The need to manually check every platform or wait for sporadic alerts in your inbox could mean that some applications are unintentionally ignored or missed. If you have to manually check for applications across platforms, you may be losing out on great candidates.

Posting on multiple platforms

You definitely want to make sure as many qualified candidates as possible see your vacancy. Posting it across multiple channels and platforms is certainly the best way of doing this. However, it is also a manual task in recruitment that could be wasting your time when it comes to managing the postings individually.

If the details of an opportunity change or a requirement is unexpectedly closed, you would have to go into each platform and manually edit or remove the posting. Failing to do so could mean that you get applications for a position that has been closed, creating a poor candidate experience. Or without editing the posting you may be misinforming candidates who apply. Both possibilities hardly create a positive candidate experience that would encourage skilled professionals to join your company.

Scheduling interviews

Scheduling interviews with your hiring manager and candidates can be the ultimate game of cat-and-mouse. Once you have your candidate on board for one date, the hiring manager is no longer available to interview them. Or vice versa. Many emails can be exchanged before you’re able to lock down a time and date for the interview. By then your candidate could be interviewing elsewhere.

Scheduling interviews is one of the more painful manual tasks in recruitment. Additionally, with its manual nature, placing the meeting in everyone’s calendars leaves room for human error. Even having a scheduling assistant outside of your own ATS can lead to miscommunications. Missing an interview or delaying it because it was placed in the incorrect timeslot can mean missing out on great talent or creating a negative candidate experience.

Can you sense a pattern? Manual tasks consistently mean that recruiters risk losing out on great talent.

manual tasks in recruitment

The solution: Tooling & automation

Recruiters are busy people because they are tasked with so many responsibilities in the hiring process. Traditionally, many of these responsibilities have involved manual tasks in recruitment. Today there are so many alternatives to this with the help of tech-driven solutions. A Talent Acquisition Platform like Recruitee helps you automate these tasks in order to save you time and lost candidates. From our sourcing extension that automatically pulls profiles from various platforms to our scheduling feature that finds mutual times across agendas and syncs with candidate records, we are committed to helping you attract the best talent, automate your process, and predict your next strategic move.

Additionally, there are a number of tools you can use to work around manual tasks and speed up your hiring. Make sure you use all the technology available to you to make sure you’re not missing out on the talent you need!

Adrie is a former recruiter and Recruitee's Head of Content & Branding. With a passion for hiring and tech, she is responsible for all the awesome stuff that gets published on this blog. You'll see her on the Recruitee webinar, podcast, and even on stage at #TalentCon.
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